{"id":471,"date":"2022-01-03T14:35:21","date_gmt":"2022-01-03T13:35:21","guid":{"rendered":"https:\/\/ipporta.be\/?page_id=471"},"modified":"2022-03-02T11:23:22","modified_gmt":"2022-03-02T10:23:22","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/ipporta.be\/en\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"
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Privacy Policy<\/h1>\n

IP Porta attaches great importance to the protection of your personal data.<\/p>\n

We process your personal data in accordance with the applicable data protection regulations, in particular the General Data Protection Regulation 2016\/679 of 27 April 2016 (\u201cGDPR\u201d), as well as this privacy policy.<\/p>\n

In the following, we will give you more information on what personal data we process, why we process it and how we obtain it, how long we keep it and with whom we share it. We also explain how we protect your personal data and how you can exercise your rights related hereto.<\/p>\n

We ensure that all information contained in this privacy policy is permanently available to you. However, we reserve the right to modify our privacy policy when required by law or by changes in our own practices. You can find the most recent version of our privacy policy on our website at all times.<\/p>\n

If you would like more information on how we use cookies, please consult our Cookie Policy<\/a> .<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t\t<\/div> \n\t\t<\/div>\n\t<\/div> \n\n\t

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I. The controller of the processing<\/h3>\n

The legal entity responsible for processing your personal data is the professional partnership Ongena-Hubert, operating as IP Porta:<\/p>\n

IP Porta<\/strong>
Kortrijksesteenweg 127 bus 2
BE-9830 Sint-Martens-Latem
BE0829.555.975
RPR\/RPM Gent<\/p>\n

Hereafter we refer to IP Porta as \u201cwe\u201d, \u201cus\u201d or \u201cIP Porta\u201d.<\/p>\n

II. The personal data processed we may process<\/h3>\n

IP Porta is committed to limit our collection of personal data to what is directly relevant and necessary to accomplish the purposes set out under title III below.<\/p>\n

Certain data will need to be processed by us in order to provide our services (requested by you). This includes the data we need for correct invoicing or a possible dispute settlement. However, you provide us with this data on a voluntary basis.<\/p>\n

For (potential) clients, counterparties and their lawyer (and their contact persons)<\/h4>\n

(i) Personal identification data (first and last name; function or capacity; nationality; gender)<\/p>\n

(ii) Contact details (address; phone and\/or mobile phone number; e-mail address; (e-mail) communications; language)<\/p>\n

(iii) Economic and transaction data (company name and legal form; VAT number; billing address; telephone number; financial data (bank account number, method of payment))<\/p>\n

(iv) Case-related data (services rendered; if required, national registration number)<\/p>\n

Case-related data may include personal data of other individuals. We do not process these data in separate databases, but they are included in the files in our case-management system. Because we are bound by professional secrecy as lawyers, we are exempt from informing these data subjects.<\/p>\n

For actors of the judiciary and other institutions<\/h4>\n

(i) Personal identification data (first and last name; function or capacity);<\/p>\n

(ii) Professionele contactgegevens (telefoonnummer; e-mailadres; (e-mail)communicatie; taal)<\/p>\n

For suppliers and service providers (and their contact persons)<\/h4>\n

(i) Contactgegevens (adres; telefoon- en\/of gsmnummer; e-mailadres; (e-mail)communicatie; taal)<\/p>\n

(ii) Economic and transaction data (company name and legal form; VAT number; billing address; telephone number; financial data (bank account number, method of payment)).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t\t<\/div> \n\t\t<\/div>\n\t<\/div> \n\n\t

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III. Purposes and legal basis of the processing<\/h3>\n

IP Porta processes personal data of its clients, counterparties of clients and their counsellors, suppliers, as well as contact persons of clients and suppliers for the following purposes:<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t\t<\/div> \n\t\t<\/div>\n\t<\/div> \n\n\t

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Purpose<\/h4>\n

1. Processing of personal data of (potential) clients and their contact persons for the purpose of entering into or performing the agreement with the client on legal services.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

If you are a natural person-(potential) client:<\/strong><\/em><\/p>\n

The necessity to conclude or execute a contract for the provision of legal services (Article 6 \u00a71 (b) GDPR).<\/p>\n

If you are a contact person of our (potential) client:<\/strong><\/em><\/p>\n

A legitimate interest to be able to provide legal services to our clients (Article 6, \u00a71, (f) GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Purpose<\/h4>\n

2. Processing of personal data of clients and their contact persons for the purpose of sending non-file related communications (to keep you informed of legal developments, deliver our Christmas card, etc.)<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

The legal basis for the processing of personal data is based on our legitimate interests of promoting our services to our clients (Article 6, \u00a71, (f) of the GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Purpose<\/h4>\n

3. Processing of personal data of counterparties of clients and their lawyers for the purpose of representing the interests of clients in performance of the contract with the client for legal services.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

A legitimate interest to be able to provide legal services to our clients (Article 6, \u00a71, (f) GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n<\/div><\/div>

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Purpose<\/h4>\n

4. Processing of personal data of actors of the judiciary and other institutions for the purpose of representing the interests of clients in performance of our contract with the client for legal services.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

A legitimate interest to be able to provide legal services to our clients (Article 6, \u00a71, (f) GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n<\/div><\/div>

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Purpose<\/h4>\n

5. Processing of personal data of (potential) suppliers and service providers and their contact persons for the purpose of entering into or performing the contract with the supplier or service provider, or for the purpose of representing the interests of our clients in performance of our contract with the client for legal services.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

If you are a natural person supplier or service provider:<\/strong><\/em><\/p>\n

The necessity for the conclusion or performance of our contract with you (Article 6 \u00a71 (b) GDPR); or<\/p>\n

A legitimate interest to be able to provide legal services to our clients (Article 6, \u00a71, (f) GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n

If you are a contact person of the supplier or service provider:<\/strong><\/em><\/p>\n

A legitimate interest of us and your company to organise and consult with each other on the execution of the contract (Article 6 \u00a71 (f) of the GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII); or<\/p>\n

A legitimate interest to be able to provide legal services to our clients (Article 6, \u00a71, (f) GDPR). Given the limited use of your personal data, we assume that your interest or your fundamental privacy rights do not override the aforementioned legitimate interests. Should you consider otherwise, please let us know (see below under VII).<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n<\/div><\/div>

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Purpose<\/h4>\n

6. Processing of the aforementioned personal data for legal purposes, in particular within the framework of our legal, accounting, fiscal or deontological obligations.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n\n\t

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Legal Basis<\/h4>\n

The legal basis of the processing is then the corresponding legislation or deontological obligations.<\/p>\n\t<\/div>\r\n<\/div>\r\n\r\n\r\n\r\n\n\t\t<\/div> \n\t<\/div>\n\t<\/div> \n<\/div><\/div>

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IV. Duration of processing and data retention<\/h3>\n

For clients, client contacts and prospective clients<\/h4>\n

We will process your personal data for as long as we handle cases for you. Once your case(s) has been finalised, the data are kept as long as necessary following our statutory or deontological obligations.<\/p>\n

For the purpose of sending our non-case-related communications, we will retain your personal data for as long as you are our client. Of course, you can ask us at any time to stop sending these communications. In this case, we will stop processing your personal data for this specific purpose.<\/p>\n

For counterparties and their counsel<\/h4>\n

We process your personal data for as long as we are handling related files for our clients. After the complete handling of the file, the data will be kept as long as necessary for our legal or deontological obligations.<\/p>\n

For actors of the judiciary and other institutions<\/h4>\n

We process your personal data for as long as we are handling related files for our clients. After the complete handling of the file, the data will be kept as long as necessary for our legal or deontological obligations.<\/p>\n

For suppliers and service providers<\/h4>\n

We process your personal data for as long as necessary in the context of the contract entered into with you. After our cooperation ends, we retain your personal data for as long as necessary to fulfil our statutory obligations.<\/p>\n

If we process your personal data for the sole purpose of looking after the interests of our clients in execution of our contract with the client concerning legal services, we will process these personal data for as long as we are looking after related case(s) for our clients. After the complete processing of the case(s), the data is kept as long as necessary for our legal or deontological obligations.<\/p>\n

V. Recipients and transfer of personal data<\/h3>\n

In principle, personal data shall not be transferred to third parties, nor to third parties in countries outside the EU, unless you specifically instruct us to do so.<\/p>\n

However, following our own internal organisation, we work with a number of collaborators and processors who act on our behalf. More specifically, this concerns lawyers who are associated with our firm. As part of this, they may come into contact with the personal data. They have accepted our internal privacy policy. With external IT and other service providers, we have entered into an appropriate processing agreement.<\/p>\n

We have implemented appropriate technical and organisational measures to ensure the confidentiality of your personal data and to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.<\/p>\n

VI. Your rights concerning data processing<\/h3>\n

You have a number of rights relating to the personal data we process about you.<\/p>\n